KOICA Alumni-Kenya Chapter
The KOICA Alumni Kenya Chapter (KAKC) is the official network of Kenyans who have participated in training, education, and knowledge-sharing programs sponsored by the Korea International Cooperation Agency (KOICA).
Since the early 1990s, hundreds of Kenyan professionals from government, academia, civil society, and the private sector have traveled to South Korea to take part in KOICA’s capacity-building programs. These experiences not only strengthened individual skills but also created a growing pool of leaders inspired by Korea’s rapid development story and committed to advancing Kenya’s own transformation.
Recognizing the need to harness this collective expertise, the KOICA Alumni Kenya Chapter (KAKC) was formally established in 2008 as a platform to:
- Unite alumni who had benefited from KOICA’s knowledge-sharing initiatives.
- Promote people-to-people ties between Kenya and Korea.
- Share lessons learned and apply them in Kenya’s development journey.
Growing Together
Over the years, KAKC has grown into a vibrant community of professionals representing diverse sectors from education, health, and agriculture to technology, governance, and the environment. The Chapter provides a space where alumni can reconnect, collaborate, and contribute meaningfully to Kenya’s socio-economic development.
KAKC regularly organizes knowledge-sharing forums, volunteer activities, cultural exchange events, and community projects. These initiatives not only amplify alumni impact but also reflect KOICA’s core values of partnership, inclusivity, and sustainable development.
Our Commitment
The Chapter is committed to being more than a network it is a movement. Through partnerships with KOICA Kenya Office, government agencies, development partners, and local communities, KAKC works to:
- Support Kenya’s national development agenda.
- Foster innovation and sustainable solutions.
- Strengthen Kenya–Korea friendship and cooperation.
Looking Ahead
From its humble beginnings as a small group of returnees, KAKC has evolved into a dynamic alumni body with a clear purpose: to turn knowledge into action, and action into lasting impact.
Our story is still unfolding — and every alumnus who joins adds a new chapter. Together, we are building bridges, driving change, and shaping a brighter future for Kenya.
Vision
To be a leading alumni network that transforms knowledge and partnerships into sustainable solutions for Kenya’s development and strengthens enduring ties between Kenya and the Republic of Korea.
Mission
To:
- Apply the expertise and experiences of KOICA alumni to support Kenya’s national development agenda through knowledge sharing, innovation, and community impact.
- Provide opportunities for professional growth, collaboration, and leadership among alumni across diverse sectors.
- Promote people-to-people exchange and strengthen bilateral cooperation between Kenya and Korea.
- Advance inclusive and sustainable practices that contribute to social, economic, and environmental progress.
KAKC's TEAM
Ms. Angela Mukiri
Executive Director KAKC
MR.MASIKA M. JAMES
SECRETARY GENERAL
Ms. Rose Mayeku
Deputy Executive Director, KOICA Alumni - Kenya
Ms.Winnie Musyoki
Deputy Treasurer
Ms. Schola Kitinya
Assistant Secretary
MR.KENNEDY OCHIENG OKOTH
ORGANIZING SECRETARY (KAKC)KOICA ALUMNI KENYA CHAPTER
MEMBER CHARTER
Preamble
The KOICA Alumni Kenya Chapter (KAKC) brings together Kenyan professionals who have participated in programs supported by the Korea International Cooperation Agency (KOICA). This Charter outlines the commitments of the Chapter to its members and the responsibilities of members in upholding the values, vision, and mission of the association.
Our Commitment to Members
KAKC is committed to:
- Professional Growth – Provide opportunities for learning, networking, and leadership development.
- Knowledge Sharing – Facilitate platforms where members can exchange ideas and apply lessons from KOICA programs in Kenya’s development context.
- Community Impact – Organize and support initiatives that promote sustainable development, social responsibility, and the Kenya–Korea partnership.
- Transparency – Ensure accountability in governance, decision-making, and use of resources.
- Engagement – Communicate regularly with members and provide opportunities to participate in activities and decision processes.
Member Responsibilities
As a member of KAKC, you are expected to:
- Uphold Values – Act with integrity, professionalism, and respect in all engagements.
- Active Participation – Take part in Chapter activities, meetings, and initiatives whenever possible.
- Knowledge Application – Use the skills and experiences gained through KOICA programs to benefit your community and country.
- Collaboration – Work constructively with fellow alumni and partners to advance shared goals.
- Support Sustainability – Contribute time, expertise, and where possible, resources to ensure the continued growth and impact of the Chapter.
Our Shared Values
- Collaboration – Working together for greater impact.
- Excellence – Striving for the highest standards in all activities.
- Inclusivity – Respecting diversity and ensuring equal participation.
- Innovation – Encouraging creative approaches to development challenges.
- Sustainability – Promoting actions that create lasting benefits.
Conclusion
This Member Charter is a living guide for how KAKC and its members engage with one another, with communities, and with partners. By joining KAKC, every member commits to advancing the Chapter’s mission and contributing to Kenya’s development while strengthening Kenya–Korea ties.
THE CONSTITUTION
THE CONSTITUTION
OF
KOICA (KOREA INTERNATIONAL CO-OPERATION AGENCY) ALUMNI – KENYA CHAPTER
(KAKC)
The name of the Association shall be KOICA ALUMNI – KENYA CHAPTER, herein referred to as ‘KAKC’ or ‘The Association’. The registered address of the Association shall be at the KOICA Kenya office.
a) Provide an opportunity for members to meet and network.
b) Provide an avenue for sharing experiences gained from KOICA fellowship programs.
c) Support the implementation of KOICA programs in Kenya for the mutual benefit of both Kenyan and Korean people.
d) Provide an avenue for feedback with the purpose of improving the impact of KOICA fellowship programs.
e) Promote interactions and maintain relationships among KOICA fellows.
f) Be agents of change in the community through knowledge sharing.
g) Promote Korean positive practices and or virtues in Kenya.
h) Support community development through the implementation of sustainable projects.
i) The association shall be non-political.
Annual General Meeting shall mean an assembly of members which shall happen once a year.
Articles and Sections shall mean reference to articles and sections of this constitution.
Council shall mean the body comprising of the Executive Director, Deputy Executive Director, Secretary, Deputy Secretary, Treasurer, Deputy Treasurer, Organizing Secretary and Chairpersons of Subgroups that may be established.
Executive Committee shall mean the body comprising of the Executive Director, Deputy Executive Director, Secretary, Deputy Secretary, Treasurer, Deputy Treasurer, and the Organizing Secretary.
Fully paid-up member shall mean and include ONLY duly registered members who have paid their annual subscription.
Management Committee shall mean the body comprising of the Chairperson and Organizing Secretary of a Subgroup.
Quorum shall mean a given number of members required for a meeting to take place.
Special General Meeting shall mean an assembly of members for a specific purpose.
Subgroup shall mean other Associations established by this constitution.
Section 1: Eligibility
a) A person shall be eligible to be a member if;
i) The person has benefited from KOICA Fellowship programs; and
ii) Upon payment of a non-refundable registration fee of one thousand shillings (KES 1,000).
b) Membership application shall be made to the Secretary in the prescribed form.
Section 2: Members’ Obligation
Every member shall;
a) Pay an annual subscription of one thousand shillings (KES 1,000) not later than the 15th day of the third month of each year.
b) Abide by this constitution and any other rules, regulations, procedures, as may be prescribed from time to time by the Executive Committee.
c) Attend meetings and actively participate in decision-making.
d) Every paid-up member present at a general meeting shall have the right to cast one vote on any motion, question or matter being voted upon.
e) Demonstrate conduct that promotes a positive image of KAKC.
Section 3: Cessation of Membership
a) One may cease to be a member through;
i) Resignation by submitting a resignation notice to the Secretary. The resignation shall take effect upon approval by the Executive Committee during the next scheduled Executive Committee seating from the date of receipt by the Secretary of such notice.
ii) Suspension – The Executive Committee shall have the power to suspend a member from his membership on the grounds that their conduct has adversely affected the reputation or dignity of KAKC; they have contravened the provisions of the constitution; misuse of KAKC resources; and deemed not of sound mind. The suspension shall be for a duration deemed fit by the Executive Committee or until the next general meeting. However, such duration shall not exceed six (6) months. A member on suspension, who, after six (6) months, does not satisfy the Executive Committee with enough reason to warrant reinstatement, shall be expelled.
iii) Expulsion – A member may be expelled from KAKC if the Executive Committee recommends and, upon approval during a general meeting.
A member shall be expelled on the grounds that their conduct has adversely affected the reputation or dignity of KAKC; they have contravened the provisions of the constitution; misuse of KAKC resources; and is deemed not of sound mind. The expulsion shall take effect after ratification of the AGM.
A member whose expulsion is proposed shall have the right to address the general meeting at which the expulsion shall be considered.
iv) Death – One may cease to be a member through death.
b) Any person who resigns or is removed from membership shall not be entitled to a refund of his subscription or any part thereof or any money contributed by him at any time.
c) Any member who falls into arrears with his/her yearly subscription for more than two years shall automatically cease to be a member of the association and the name shall be struck off from the register of members. The Executive Committee may, however, at its discretion, reinstate such a member on payment of the total amount of subscription outstanding.
Section 4: Re-Admission
a) Any person whose membership is terminated may be re-admitted on the recommendation of the Executive Committee and approval of the General Meeting.
Section 1: The Executive Committee
There shall be established the Executive Committee comprising of the Executive Director, Deputy Executive Director, Secretary, Deputy Secretary, Treasurer, Deputy Treasurer, and the Organizing Secretary.
1. Duties of the Executive Committee
The executive committee shall:
a. Be responsible for the day-to-day management of the association.
b. Implement the decisions of AGM and SGM.
c. Organize workshops, conferences, seminars, and other knowledge-sharing platforms on behalf of KAKC.
d. Develop the annual work plan of KAKC.
e. Initiate policies and implement them subject to approval of AGM or SGM.
f. Handle disciplinary issues of members.
g. Support all other Committees, Subgroups and/or individual members assigned by KAKC to act on behalf of the Association.
h. Meet at such times and places as it shall resolve but shall meet not less than once every three months.
i. Have the power to appoint such sub-committees as it may deem necessary.
j. Authorize all the expenditure on behalf of KAKC.
k. Advocate for the interests of KAKC members to KOICA Kenya Office and other institutions.
l. Constitute disciplinary committees.
m. Be paid such honorarium for their duties as may be resolved by the annual general meeting.
2. Office Bearers in the Executive Committee
a) The office bearers in the Executive Committee shall be;
i) Executive Director.
ii) Deputy Executive Director
iii) Secretary
iv) Deputy Secretary v) Treasurer vi) Deputy Treasurer vii)Organizing Secretary
b) The Office bearers shall be fully paid-up members of KAKC and shall be elected at the annual general meeting.
c) All office bearers shall hold office from the date of election until the succeeding AGM and shall be eligible for re-election for a further one term.
d) Any office bearer who ceases to be a member of KAKC shall automatically cease to be an office bearer thereof.
e) Office bearers may be removed from office in the same way as is laid down for the removal of members in Article 4 and vacancies thus created shall be filled by people elected at the general meeting resolving the expulsion.
f) The Executive Committee shall be considered fully constituted when at least five of the office bearers are in office.
g) The quorum for meetings of the Executive Committee shall not be less than half of the members.
3. Duties of Office Bearers
a) Executive Director
The Executive Director shall,
i) Preside over all meetings of the Executive Committee and General Meetings.
ii) Be responsible for the implementation of the association’s programs and activities,
iii)Be the accounting officer and a mandatory signatory to KAKC account. iv) Attend all regular and special meetings.
v) The Executive Director shall have the following emergency powers:
a) To call an emergency meeting of the Executive Committee.
b) In consultation with the Executive Committee, call for a SGM.
c) To take emergency decisions on behalf of KAKC provided that such decisions are not detrimental to KAKC and promote the objectives of KAKC.
d) Proceed with due diligence and speed to deal with matters affecting KAKC without prejudice to any part of this constitution.
vi) Perform any other duty that the Executive Committee assigns to him/her so long as such a duty is within the ambit of this constitution.
vii) Represent KAKC to any body for which the Association may be required to nominate a representative.
b) Deputy Executive Director
The Deputy Executive Director shall;
i) Perform the duties of the Executive Director in their absence.
ii) Perform any other duties assigned by the Executive Director or the Executive Committee whether the Executive Director is present or not.
c) Secretary
The Secretary shall;
i) Deal with all the correspondence of KAKC under the general supervision of the Executive Committee.
ii) In cases of urgent matters where the committee cannot be consulted, consult the Executive Director or if not available, the Deputy Executive Director. The decisions reached shall be subject to ratification or otherwise at the next Executive Committee meeting.
iii)Issue notices convening all meetings of the Executive Committee and all General Meetings.
iv) Be responsible for taking minutes during Executive Committee and General Meetings.
v) Draw the agenda of AGM, SGM and Executive Committee meetings.
vi) Ensure proper storage and preservation of all records of proceedings of KAKC. vii) Attend all regular and special meetings.
d) Deputy Secretary
Deputy Secretary shall;
i) Perform all the duties of the Secretary in their absence.
ii) Perform any other duties as shall be assigned by the Secretary or Executive Committee, whether the Secretary is present or not.
e)Treasurer
The Treasurer shall;
i) Receive and disburse, under the direction of the executive committee, all money belonging to the association.
ii) Issue receipt for all money received and preserve payment vouchers for all expenditures.
iii)Keep proper books of account of KAKC.
iv) Avail for inspection and audit the books of account.
v) Be a mandatory signatory to KAKC account.
vi) Attend all regular and special meetings.
f) Deputy Treasurer
The Deputy Treasurer shall;
i) Perform all the duties of the Treasurer in their absence.
ii) Perform any other duties as shall be assigned by the Treasurer or Executive Committee whether the Treasurer is present or not.
g) Organizing Secretary
The Organizing Secretary shall;
i) Organize venues and coordinate events of KAKC.
ii) Perform duties of the Secretary and Deputy Secretary in their absence. iii)Promote networking and keep KAKC Members in contact with other Alumni. iv) Attend all regular and special meetings.
v) Perform any other duties as shall be assigned by the Executive Committee.
4. Vacancy in the Executive Committee
a) A vacancy can occur in the Executive Committee through death, resignation, or expulsion of a member.
b) In case of vacancy by resignation:
i) The resignation of a member of the Executive Committee is addressed to the Executive Director.
ii) The resignation of the Executive Director is addressed to the Secretary.
iii)The official resigning shall give at least a thirty (30) days-notice with reasons for resignation.
iv) The Executive Director /Deputy Executive Director shall convene an Executive Committee meeting within 2 weeks from the date of expiry of the 30-day notice where a decision to accept or reject the resignation shall be made.
v) The resignation shall be subject to approval by the Executive Committee to be valid.
c) In the event of resignation of the entire Executive Committee or Council, such resignation shall be tendered by the Executive Director to the SGM on their behalf
with reasons.
5. Filling of Vacant Positions Within the Executive Committee Filling of vacant positions in the Executive Committee will be as follows
a) Where a vacancy occurs in the office of the Executive Director, Treasurer or Secretary, the Executive Committee will ratify their respective deputy to perform the office functions until the AGM where a new member will be elected.
b) Where a vacancy occurs in the office of the deputy, the respective Executive Director, Treasurer, Or Secretary shall continue to perform those functions until the vacant position is filled in the next AGM.
c) Where a vacancy occurs in the office of the Organizing Secretary, the Executive Committee shall nominate a member of the Committee to perform the functions until a general meeting where a new member shall be elected.
Section 2: KAKC Council
There shall be established the KAKC Council, which shall be responsible for the management of all the established Subgroups.
1. Membership of KAKC Council
a) The following shall be members of the Council:
i) The KAKC Executive Committee; and
ii) The Chairperson of all KAKC Subgroups.
b) The members of the Council shall be fully paid-up members of KAKC.
2. The functions of KAKC Council
The functions of the KAKC Council shall be:
a) To provide overall management of the Subgroups.
b) Promote and undertake publicity of KAKC to all alumni and other stakeholders.
c) Communicate the Vision, Mission, and purpose of KAKC to all stakeholders.
d) Support a strong relationship among the Subgroups and between the Subgroups and KAKC.
e) Act as a liaison between KAKC and other stakeholders.
3. Meetings of KAKC Council
a) The Council shall hold at least two (2) meetings within the year. Notice in writing of such meetings accompanied by the agenda shall be sent to all members not less than 14 days before the date of the meeting.
b) The Council may call a Special Meeting for any specific purpose. Notice in writing of such a meeting shall be sent to all members not less than 7 days before the date of the meeting.
4. Conduct of Meetings
a) The KAKC Council Meetings shall be chaired by the Executive Director.
b) The rules guiding the meeting of the KAKC Executive Committee shall apply.
c) The quorum for meetings shall be the quorum for KAKC Executive Committee meeting and such other number of Subgroup chairpersons the Executive Committee may consider appropriate.
5. Establishment of Ad hoc Committees
a) The Council may establish Ad hoc Sub-Committees to advise, implement and or support on a variety of issues.
6. Implementation of the Resolutions of KAKC Council
a) All resolutions of the KAKC Council shall be implemented by the Executive Committee and or the Management Committees as the case may be.
Section 3: Management Committee
a) There shall be a Management Committee comprising of the Chairperson, Secretary and Organizing Secretary of a Subgroup.
b) The manner of establishment and the functions of the Management Committee shall be as prescribed in the guidelines establishing the Subgroup which shall be approved by the Subgroup members.
1. Establishment of Subgroups
KAKC may, with the concurrence of the Executive Committee, establish Subgroups within or without the Republic of Kenya based on Professional orientation, State Department, and Geographical area and or any other criteria that it may deem appropriate.
2. Functions of Subgroups
The Subgroups established shall perform the following functions.
a) Provide KAKC members the opportunity to build relationships and stay connected with fellow alumni.
b) Support the implementation of KAKC activities through participation and volunteer.
c) Act as ambassadors and advocates of KAKC.
d) Improve knowledge sharing opportunities among the members.
3. Criteria for Membership to Subgroups
a) All Subgroup registered members must be fully paid-up members of KAKC.
4. Responsibilities of Subgroups
The Subgroups shall operate under the aegis of KAKC and shall conduct their affairs as follows:
a) Be registered with KAKC and have at least 10 registered and fully paid-up members.
b) Establish Subgroups Specific Management Committees comprising of Chairperson, Secretary and Organizing Secretary.
c) Provide an up-to-date Subgroup membership list by 28th February of each calendar year.
d) Implement a workplan and file quarterly reports to KAKC.
e) Hold meetings as much as is practicable and in accordance with the Subgroup established rules and file the minutes with the Secretary of the Executive Committee within fourteen (14) days of a meeting.
5. Role of KAKC in Supporting Subgroups
a) KAKC shall be the “umbrella organization,” and in this capacity, shall provide leadership and overall strategic direction to all Subgroups.
b) KAKC shall strive to support the specific interests and activities of each Subgroup within the laid-down framework.
6. Approval and Coordination of Subgroup Activities
a) All Subgroups shall prepare a Work plan by 28th February of each year.
b) The work plan and activities of Subgroups shall be approved by the KAKC Council.
c) The work plan and activities undertaken by Subgroups shall conform to KAKC guidelines as established by KOICA.
d) All approved activities of the Subgroups shall be coordinated and performed by the Subgroup.
e) Different Subgroups may collaborate and work together in carrying out activities of common interest.
7. Support to Subgroups activities
a) KAKC shall support Subgroups on a pro-rata basis.
Section 1: Types of Meetings
There shall be two types of general meetings namely:
1. Annual General Meetings (AGM)
a) The Annual general meeting shall be held not later than 31st December each year.
b) Notice in writing of such annual General meeting, accompanied by the annual statement of account and the agenda for the meeting shall be sent to all members
not less than 14 days before the date of the meeting.
c) The agenda for any annual general meeting shall consist of the following:
i) Confirmation of the minutes of the previous annual general meeting.
ii) Consideration of the accounts
iii)Election of the executive committee members.
iv) Appointment of Auditors in accordance with rule 11 (a).
v) Such other matters as the executive committee may decide or as to which notice shall have been given in writing by a member or members to the Secretary at least four weeks before the date of the meeting. vi) Any other business with the approval of the Executive Director.
2. Special General Meetings (SGM)
a) A special general meeting may be called for any special purpose by the committee.
Notice in writing of such meeting shall be sent to all members not less than 7 days before the date thereof.
b) A special general meeting may also be requisitioned for a specific purpose by order in writing to the Secretary of not less than one third of the members and such
meeting shall be held within 21 days of the date of the requisition. The notice for such a meeting shall be as shown in section 8 (c) and no matter shall be discussed other than that stated in the requisition.
Section 2: Procedure at Meetings
1. Conduct of Meetings
(a) At all meetings of KAKC, the Executive Director, or in their absence, the Deputy Executive Director, or in the absence of both, a member selected by the meeting shall take the chair.
(b) Quorum for general meetings shall be not less than one half of the registered members of the association.
(c) No meeting shall be considered valid unless the quorum is present throughout the whole duration of the meeting.
(d) The Executive Director may at his/her discretion limit the number of persons permitted to speak in favor of and against any motion.
(e) Members shall always address the meeting through the Chairperson.
(f) The Chairperson shall ensure that speeches strictly focus on the content of the business before the meeting.
2. Chairperson’s Ruling
(a) The Chairperson’s ruling on any matter shall be final.
(b) However, should any ruling by the Chairperson be challenged by not less than a third of the quorum, the ruling shall be put to vote.
(c) Resolutions shall be decided by simple voting by a show of hands. In the case of equality of votes, the Executive Director shall have a second or casting vote.
3. Unruly Behavior
(a) If any member acts in unruly manner or uses improper language, then the Chairperson shall have powers to direct the member to leave the meeting.
(b) If any member interrupts a speaker without permission of the Chairperson or refuses to obey the Chairperson when called to order, then the Chairperson shall have powers to direct the member to leave the meeting.
(c) Such a member in clause i, and ii shall not be allowed back until the member gives to the Executive Committee an acceptable apology.
(d) Should this expulsion reduce the number of members below the required quorum, the meeting shall proceed.
4. Meeting Agenda and Amendments
a) All agenda must be in writing and must be submitted to the Secretary not less than;
i) Twenty-one (21) days to the meeting date for AGM:
ii) Fourteen (14) days to the meeting date for SGM.
iii) Seven (7) days to the meeting date for Committee meetings.
b) Amendments to agenda shall be put in writing and be handed to the Chairperson who will read them to the members.
c) Members may adopt, decline, or amend the agenda.
d) The Chairperson shall not allow any amendment that is merely a negation of the original motion.
5. Adjournment
a) The Chairperson may adjourn the meeting as and when he/she considers it necessary.
b) Any member may move a motion of adjournment and the motion must be seconded.
c) The motion of adjournment shall then be put to vote and decision of a simple majority shall be final.
Section 1: Procedure and Conduct of Elections
a) The Executive Committee shall appoint a returning officer who shall;
i) Call for nomination of candidates for Executive posts.
ii) Have discretionary powers to make other rules or procedures that may in their wisdom effectuate the election process. iii) Oversee the polling process.
iv) Announce within a reasonable time the results of the elections.
b) All members wishing to be candidates for KAKC elections shall be fully paid-up members.
c) KAKC elections shall be by secret ballot or simple majority system on the principle of one man one vote.
d) Wherever there is a tie in any election, such an election shall be held again until a candidate obtains a simple majority.
e) A member willing to contest for a given post shall submit his/her proposal to the returning officer within the procedure that shall be in place.
f) All candidates successfully nominated to contest for the posts shall be afforded not more than five minutes to address the meeting.
g) Candidates successfully elected shall also address the meeting for not more than five minutes.
h) Elected officials shall take office immediately after the meeting where the elections are held.
Section 2: Vote of No Confidence
a) A vote of no confidence in any official, including the chairperson, shall originate from fully paid-up members.
b) It shall require a petition signed by at least two-thirds of the fully paid-up members.
c) The mover shall cause the list of signatories to be given to the Executive Committee.
d) The vote shall be successful if two-thirds of the membership vote for it.
e) In the event of the motion carrying the day, such officials shall vacate office immediately, and fresh elections shall be held in the general meeting where the decision was made.
a) All land, building and other immovable property and all investments and Securities which shall be acquired by the association shall be vested in the names of not less than three trustees who shall be members of the association and shall be elected at an annual general meeting for a period of three years. On retirement such trustees shall be eligible for re-election. A general meeting shall have the power to remove any of the trustees and all vacancies occurring by removal, resignation, or death, shall be filled at the same or next general meeting.
b) The trustees shall pay all income received from property vested in the trustees to the Treasurer. Any expenditure in respect of such property which in the opinion of the trustees is necessary or desirable shall be reported by the trustees to the committee which shall authorize expenditure of such moneys as it thinks fit.
a) An Auditor shall be appointed for the following year by the annual general meeting. All associations’ accounts, records, and documents shall be opened for the inspection of the Auditor at any time. The Treasurer shall produce an account of his receipts and payments and a statement of assets and liabilities made up to the date of the annual general meeting. The auditor shall examine such annual accounts and statements and either clarify that they are correct, duly vouched and in accordance with the law or report to the association in what respect they are found to be incorrect, untouched, or not in accordance with the law.
b) A copy of the Auditor’s report on the accounts and statements together with such accounts and statements shall be furnished to all members at the same time as the notice convening the annual general meeting is sent out. An auditor may be paid such honorarium for his duties as may be resolved by the annual general meeting appointing him.
c) No auditor shall be an office bearer or a member of the committee of the association.
(a) The funds of the association may only be used for the following purposes –
i) Promotion of the objectives of the association
ii) Promotion of the welfare of the members of the association
iii)Expansion of the programs of the association
(b) All moneys and funds shall be received by and paid to the Treasurer and shall be deposited by him in the name of the association in any bank or banks approved by the committee.
(c) No payments shall be made from the bank account without a resolution of the Executive Committee authorizing such payments and all cheques on such bank account shall be signed by the Executive Director, the Treasurer and any one member among the Executive Committee.
(d) A sum of Sh. 5,000 may be kept by the Treasurer for petty disbursements of which the proper account shall be kept.
(e) The executive committee shall have the power to suspend any office bearer who it has reasonable cause to believe is not properly accounting for any of the funds of property of the association and shall have power to appoint another person in his place. Such suspension shall be reported to a general meeting to be convened on a date not later than two months from the date of such suspension and the general meeting shall have full power to decide what further action should be taken in the matter.
(f) The financial year of the society shall be from 1st January to 31st December.
(a) KAKC may collaborate with other organizations having similar objectives or enter into partnerships to achieve objectives.
(b)KAKC may enter into contracts that are in the overall interests of KAKC objectives.
The books of accounts and all documents relating thereto and a list of the members of the association shall be available for inspection at the registered office of the association by any officer or member of the association on giving not less than 7 days’ notice in writing to the association.
(a) Any disputes that may arise among KAKC members regarding the interpretation or application of this constitution shall be amicably settled by mutual agreement between the concerned parties.
(b) In the event of a failure to settle the dispute, the matter shall be referred to the Executive Committee.
(c) The decision of the Executive Committee shall be final.
(a) Any amendment to this constitution shall only be done by fully paid-up members.
(b) Any member intending to move an amendment motion shall register such intent in writing with the Secretary.
(c) The Secretary, upon receiving the intention, shall notify the Executive Committee within fourteen (14) days.
(d) The Executive Committee may, with reasons, reject any motion of amendment on the ground that it is frivolous, repugnant, or inconsistent with this constitution or any other law in force in Kenya.
(e) If the Executive Committee accepts the amendment, it shall call for a general meeting.
(f) Once a motion of amendment has been accepted by the Executive Committee, it shall not be withdrawn without the consent of not less than two-thirds of fully paidup members.
(g) Amendments to this constitution shall be successful if approved by not less than two-thirds of members present at the general meeting.
(a) KAKC shall not be dissolved except by a resolution passed at a general meeting of members by a vote of not less than two thirds of the members present.
(b) If a quorum is obtained, the proposal to dissolve the society shall be submitted to a further general meeting, which shall be held one month later. Notice of this meeting shall be given to all members of the society at least 14 days before the date of the meeting. The quorum, for this second meeting, shall be the number of members present.
(c) Provided, however, that no dissolution shall be affected without prior permission in writing of the registrar, obtained upon application to him made in writing and signed by three of the office bearers.
(d) When the dissolution of the association has been approved by the Registrar, no further action shall be taken by the committee or any office bearer of the association in connection with the aims of the association other than to get in and liquidate for cash all the assets of the association.
(e) Subject to the payment of all the debts of the association, the balance thereof shall be distributed in such other manner as may be resolved by the meeting at which the resolution for dissolution is passed.
(f) This constitution shall no longer be in force upon dissolution.